Data Entry
- Unlimited people.
- Unlimited data.
- Customize fields to track any data you want.
- Rapid entry with built-in features to eliminate repetitive typing.
- Automation pre-fills fields with other information from your database.
- Enter multiple phone numbers and email addresses.
- Add new visitors and events on the fly from a mobile device.
Relationships
- View family members and relatives.
- Move family members (when someone gets married, or moves out of the household) with data in tact.
- Track different last names within a family.
- Track a variety of non-family relationships: mentors, sponsors, discipling.
- Send communications about members to their family members. For example, send info about your youth group to parents of the children involved.
- When adding new family members, some information pulls from Head of Household and is placed in the new profile to eliminate duplicate entry.
Manage Interactions with Members
- Manage skills and service opportunities, gifts and talents
- Track important milestone events in members’ lives and receive reminders
- Email any reports directories and lists
- View and manage event registrations
- Subscribe and unsubscribe to email lists and campaigns
- View and manage Sunday school classes and small groups
- Manage listing or unlisting of profile, picture, or specific information in your directory
Ease of Use
- Main list presents membership data upon login
- Filter main list by ministry group (i.e. children’s ministry)
- Built-in search engine for instant record retrieval
Manage Weekly Contributions
- Record and track your weekly tithes and offerings.
- Create contribution batches.
- Enter giving by person or envelope number.
- Enter cash, check numbers, or import online giving records.
- Use memorized transactions for faster entry of those who give the same amount each week.
- Create necessary bank statements.
- Directly integrates with QuickBooks, and integrates with other accounting software.
Manage Pledges
- Keep track of an unlimited number of funds and accounts.
- Track gifts-in-kind.
- Easy send pledge updates that show how much has been pledged, and how much of the pledge has been fulfilled.
- With online member profiles, allow members to view their pledge updates (and entire giving history) in real-time.
E-Giving
- Servant Keeper integrates with several electronic giving solutions, including Vanco’s Give+ complete suite of options including online giving, kiosks, mobile giving, text-to-give, and credit card readers.
- Members can access online giving through your website. Or they can have the option to give within their secure online member profiles, where they can also view a history of their giving, and print their own statement.
Sacraments
Keep records of:
- Baptisms
- First Communions
- Confirmations
- Reconciliations
- Marriages
- Holy Orders/ Ordinations
- Deaths/Funerals
Create Sacramental Certificates
- Upload and save your parish seal.
- Easily place it on sacramental certificates.
Create and Save Locations
- Enter and save locations into your sacrament manager where the sacraments you track most frequently occur. Easily pull in information from saved locations to add to your sacrament records.
- Set a default location.
Import and Share Sacrament Records
- Import and export records between churches when members move.
- Maintain a record of the location where the sacrament was recorded.
- Email segmented groups.
- Email your whole database or large groups without having to send multiple emails.
- Built-in email templates you can personalize through merging. Save the templates and reuse them.
- Subscribe and unsubscribe members to MailChimp email campaigns from within Servant Keeper.
- Dynamic email lists (stay updated as someone joins a small group, or turns a certain age etc.)
- Manage and configure your email accounts so you can email from various addresses (your pastor, your youth pastor, the leader of your children’s ministry).
Printed Communication
- Create customizable, personalized resources like: letters, pledge updates and more with mail merge templates.
- Merge lists into labels for fast mailings.
Mass Communication (SK Notify Rapid Alerts)
- Send text, voice and email messages: scheduled, or rapid alerts in case of emergency.
- Uses Servant Keeper groups and syncs for easy updating.
- Send messages through multiple delivery types (text, voice, and email) at one time.
- Text to voice.
- Conduct surveys and polls.
- Unlimited email delivery included.
- Attach video, audio, pdf files etc. to emails.
- Create groups based on any criteria in seconds.
- Create groups based on multiple criteria.
- Groups maintain a dynamic relationship with the database. When you update information, attributes, features etc. about a person, they are automatically pulled from or added to groups. Groups are always up to date.
- Build groups based on practically anything: attendance, skills and attributes, contributions, pledging, age, interests, areas of service, small groups and so on.
- Personalized mail merging to any group.
- Personalized email to any group.
- Access any group from anywhere in the program.
Counseling and Pastoral Care
- Schedule appointments for yourself or others.
- Mark appointments completed.
- Keep notes confidential or share them with selected people.
- Reminders for meetings and follow up.
- Touchpoint tracking to see a history of how your ministry is interacting with each person: appointments, email campaigns, events, letters and emails sent and background checks performed.
- Mobile Ministry App.
Check In and Check Out
- Check children in and out of your events and services.
- Multiple check out options including bar code scanning of claim tickets, passwords, fingerprint scanning.
- Print or email claim tickets.
- Auto-Authorize: Automatically authorize parents to pick up children from an imported list.
- Email parents of children in case of emergency.
- Track important details like allergies, medications, history, etc.
Event Space
- Set required staff count for rooms.
- Set room capacity for event space.
- Set room threshold to be notified when events are nearing room capacity, or when an additional adult is needed for a room.
- View room conflicts for a space when trying to book the same room for two events.
- See all active rooms where people are checking in.
- Report templates you can edit.
- Over 100 pre-built report and resource templates you can use and edit.
- Build your own reports.
- Search, edit, download and rate reports shared by the Servant Keeper community.
- Build and share your own reports with the Servant Keeper community.
- Print multiple copies of labels, envelopes, name tags, rotary cards, and profile reports.
Mobile Ministry App
- View member profile information.
- Check and add notes from meetings.
- Keep notes confidential, or share with others in your ministry.
- Receive meeting and appointment reminders.
- Be reminded of important events and member milestones like birthdays and anniversaries.
- Send an email or call from within the contact’s record.
- View a map to members’ home addresses.
Greet and Attend App
- See a list of everyone enrolled in a class or event.
- Quickly attend people to events and classes by tapping their names.
- Add visitors (including their photos) to your Servant Keeper database on the fly, and then attend them to the event.
- Add events not already in your Servant Keeper database.
- Take attendance by number using Quick Count.
Online Office
- Access Servant Keeper online office from anywhere with just an internet connection.
- Add new family records.
- Add new individuals to a family.
- Add and edit photos.
- Manage your online directory settings.
- Manage member access to the online directory.
- Access Servant Keeper Dashboards to see a picture of your ministry’s health through interactive charts and graphs.
- Archive Database – Servant Keeper will create an archive of your current church software database. Once archived, Servant Keeper will purge the selected data from the current database up to the date selected.
- Backup Database – For those who have the local version of Servant Keeper, you can back up your data to a file. With Servant PC Cloud, we automatically back up your data for you.
- Restore Database – Select a backup file to restore your database.
- User Security – Define over 100 layers of User privileges to secure your database. Reset user passwords.
- Delete Users – Delete users from your system.
- View/Restore Deleted Users – View a list of deleted users and restore them to your system.
- View Network Users – See a lists of login and log-off activity.