Small groups provide a setting where you can really get to know people from your congregation. They provide a place to study the Bible, and fellowship. While the format is simple, coordinating your small groups, can take some effort.
As you seek to find small group leaders, some may feel they don’t have the time to handle the communication required to run a small group. Fortunately, there’s tools to help leaders keep the group connected and growing. We’ve put together a list of times when leaders need to communicate to their group, and have shared how a couple different tools can make that easier.
Communication with New Small Group Members, and Members Who Leave
How do you effectively communicate to your groups before your group starts meeting regularly? With Servant Keeper, your small group leaders will be able to access their small groups, and communicate with anyone listed as a member of their group, even before it kicks off. There’s no need to wait until members show up the first time and write down their contact information that the church already has.
As people’s schedules change, they may join your small groups throughout the year. With Servant Keeper, if anyone signs up for your group after your kick off date, they are automatically included to receive communications. Likewise, those who leave your groups, like snowbirds will no longer receive unnecessary reminders and details.
Sending Last Minute Changes to the Schedule and Urgent Prayer Requests
When your leader’s car breaks down far from home, how do they quickly and easily communicate to everyone that small group has been cancelled or rescheduled? Or if one of your members has a sudden calamity in their life, how do you quickly share the message and ask for prayer?
Servant Keeper’s built-in mass communication tool, lets your leaders message your whole small group in their preferred messaging option. Send a text and an email easily without forgetting anyone.
Emailing Weekly updates
You may find additional content you want to share with your group between meetings, or just want to send some encouragement to be in the Bible, or want to remind them of details about your group’s upcoming Christmas party. The perfect way to send this kind of content out is through email. Servant Keeper allows you to choose a prebuilt email template, and communicate effortlessly with anyone in your group.
Plus, you can schedule your emails in advance. This means you can send an email about last night’s meeting, and also schedule a reminder to go out the night before next week’s meeting.
Communication with the Pastor
Your pastor may have a special message to communicate to one or all of your groups encouraging them, offering prayer, or asking how things are going. Instead of needing to coordinate this with all your leaders, your pastor can just quickly choose to send personalized emails (within Servant Keeper) to your entire group, or quickly pull up the group and give everyone a personal call.
In addition, you can allow your small group leaders to use Servant Keeper to quickly communicate with your pastor and other church leaders. Share confidential notes with your pastor, assign your pastor to follow up with someone who has shared a struggle and wants the pastor’s guidance, and add a note for someone to follow up when you haven’t heard from one of your members in a while and can’t get a hold of them.